Archives Committee Guidelines

 

 

1.  Committee Member:

 

Archives Chairperson is elected by the body as described in

Appendix J.

 

Archives Alternate Chairperson is selected by the Archives Committee, will serve for one year and may be selected for a 2nd year.

 

Selection of Archives Chairperson:

           1)     Usually the Archives Chairperson has served on the Archives committee for at least one year, has at least five years of sobriety and is past or present GSR, DCM, or ACM.

           2)     The Term is two years with a provision that an Archives Chairperson may stand for a second 2-year term and that no person serve for more than 2 consecutive  2-year terms.

              d.           Selection of Archives Alternate Chairperson:

           1)           Alternate to be selected by the Archives Committee.

           2)           Will serve for one year, may be selected for 2nd term.

 

2.  Meetings:

 

              a.           The Archives Committee will normally meet monthly, but no less than quarterly.

              b.           The Archives chairperson is responsible for chairing Archives Committee meetings.

 

3.  Archives Committee Responsibilities:

              a.           Categorize materials.

              b.           Acquire Grapevines for current calendar year.

              c.            Responsible for monthly report at district meeting and quarterly       meeting report to the Area.

              d.           Oversees video tapes, television and VCR to bring to groups       upon request and is responsible for upkeep.

              e.           Responsible for portable display.

              f.            Responsible for Family Tree and to bring to monthly district                                    meeting.

              g.           Responsible to interview and record old timers.

              h.           Maintain a current list of old timers with phone numbers.

              i.             Responsible to prepare and review agreement for storage area       and for keys.

              j.             Responsible for upkeep of tape-lending library and to bring to       monthly District meetings.

              k.            Old Timers and Early Timers' meetings.

4.  Budget:

              a.           Annual Committee Fund allocation as determined by approval of the body and monthly rent for storage of the Archives Depository at a location to be determined by the Committee and approved by the body.

              b.           Donations are up to the Committee to use where needed.

              c.            All excess or losses incurred by Archives sponsored events are absorbed by General Service District 9.

              d.           All purchases be approved by District 9 vote.