TOPIC
VII -- District
Officers
To serve as a District officer requires
past or present experience as a DCM, ACM or GSR. The election
procedure is described in Appendix C.
Duties
and Responsibilities
1. The duties of the Chairperson include:
a. Preside at all meetings and perform such acts and
duties as are customary to this office.
b. Be familiar with and conduct all meetings using
established parliamentary procedures so as to ensure the proper
and efficient order of business.
c. Appoint temporary Special Committees as necessary
and act as Ex-officio member without vote except to break
a tie.
d. Prepare brief, factual, written District reports
for presentation at the Area Quarterly.
e. Coordinate a proper and adequate geographic assignment
of groups within a DCM section. Ensure that a DCM and ACM
are allocated for each eight groups whenever possible as per
the South Florida Area Conference.
f. Attend the District Chairpersons' Meeting at each
Area Quarterly.
g. Be signer to District 9 checking account.
h. Newly elected Chairperson appoints a GSR Workshop
Coordinator for term of one year who is presented to the body
in December.
i. Newly elected Chairperson appoints ACM/DCM Workshop
Coordinator for term of one year who is presented to the body
in December.
j. Newly elected Chairperson appoints the Current Practices
Chairperson for a term of two years who is presented to the
body in December.
k. Serve on the Finance Committee ex Officio.
2.
The duties of the Treasurer include:
a. Receive all funds and deposit them in a separate
designated checking account.
b. Maintain a District 9 business checking account
with two signatures required on each check to dispense District
9 funds. Be signer to this account jointly with District Chairperson,
Recording Secretary and Registrar.
c. Pay all authorized District 9 expenses.
d. Prepare a monthly cumulative written report of all
receipts and expenses for presentation at the District meeting.
(The Treasurer's report should also show, as a separate line
item, the prudent reserve.)
e. Keep all receipts, vouchers, and checking records
for a minimum of 3 years.
f. Be responsible to advise the Chairperson of the
financial status of the District.
g. Attend the District Treasurers' Meeting at each
Area Quarterly.
h. Serve on the Finance Committee ex officio.
i. Serve as Treasurer for the Annual Gratitude Dinner.
j. Perform any other duties that may relate to the
functions of the office.
3.
The duties of the Recording Secretary include:
a. Prepare minutes of each meeting.
b. Mail and/or email copies of the minutes of each
meeting as soon as practical to the District members.
c. Mail and/or email a copy of District 9 Monthly Business
Meeting Minutes to Broward Intergroup Office.
d. Maintain records of attendance of DCMs, ACMs, Officers,
and Committee Chairpersons.
e. Attend the District Secretaries' Meeting at each
Area Quarterly.
f. Be signer to District 9 checking account.
g. Perform any other duties that may relate to the
functions of the office.
4.
The duties of the Registrar include:
a. Prepare and maintain an up-to-date mailing list
and other pertinent information of Groups within the District
and their GSRs, the DCMs, Alternate DCMs, Officers, and Committee
Chairpersons.
b. Co-ordinate with both the Area Registrar and the
General Service Office to confirm that this information is
up-to-date.
c. Provide a set of labels to the Recording Secretary
for mailing of the minutes.
d. Attend the District Secretaries' Meeting at each
Area Quarterly.
e. Be signer to District 9 checking account.
f. Each January prepare copies of updated District
Guidelines.
g. Perform any other duties that may relate to the
functions of the office.
Any
Officer with three un-excused consecutive absences will be
requested to resign his or her office.
