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District Guidelines

J= anuary, 2009

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TOPICS=	Page
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >I. &nb= sp; Name and Location*	2

*II. Pur= pose and Authority*	2

*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >III. = ; Composition*	2
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >*
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >IV. = Finances.*	3
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >*
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >V. &nb= sp; Meetings.*	3

*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >VI. = District 9's Relationship to the South Florida Area*	3

*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >VII. District Officers*	4
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= > = ; Duties and Responsibilities*	4
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= > = ; &n= bsp; Chairperson*	4
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= > = ; &n= bsp; Treasurer.*	4
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= > = ; &n= bsp; Recording Secretary*	5
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= > = ; &n= bsp; Registrar*	5


*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >VIII. D= istrict Committee Members and Alternates*	6
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= > = ; Duties and Responsibilities*	6

*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >IX. = Committees*	7
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= > = ; Standi= ng*	7
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= > = ; Specia= l*	7

*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >X. &nb= sp; Service Activities*	7
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >*
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >XI. = Making Amendments to These Guidelines. = .*	8
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >*
*<= u>APPENDICES:*
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >A. = Suggested Meeting Agenda*	9
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >B. = District Structure.*	10
C. Elections= /Qualifications/Procedures	11
D. Archives Committee	13
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >E. = Gratitude Dinner*	14
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >F. = Public Information/Cooperation with the Professional Community (PI/CPC)*	14
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >G. = Support Your Services*	15
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >H. = Special Needs*	16
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >I. = Carry the Message Day*	16
*<= span lang=3DEN style=3D'font-family:"Arial","sans-serif";mso-ansi-language:EN'= >J. = Literature Committee*	17
K. Di= strict 9 Website	18
L. Fin= ance Committee	19
M. Current Practices	20=

T= OPIC I -- Name and Location

The name of this organization shall be District 9 - South Florida Conference of Alcoholics Anonymous.

The geographical area is known as and includes all of the County of Broward in the State of Florida.

This organization is of perpetual duration.

District 9 is part of the General Service Structure established by The Conference Pl= an, sometimes known as the Third Legacy Plan, and confirmed by the Second International Convention of 1955 in St. Louis, Missouri= .

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TOPIC II -- Purpose and Authority

The purpose of District 9 is to engage in General Servic= e activities within the Conference structure guided by the Twelve Traditions of AA, the = AA Service Manual, and the Twelve Concepts for World Service. Service activities are anything th= at helps to reach a fellow alcoholic, ensures our own recovery, and safeguards= the integrity of our Fellowship.

There is no authority except that expressed by the group conscience and communica= ted to the General Service Representative (GSR) whom the group has elected. The= GSRs, in turn, communicate to the Area Conference thr= ough the District Committee Member (DCM). District 9= is a service body only; never a government for AA.

District 9 is an un-incorporated body.

AA is a Fellowship of men and women who share their experience, strength, and = hope with each other that they may solve their common problem and help others to recover from alcoholism. The only requirement for membership is a desire to stop drinking. There are no dues or fees for membership; we are self-suppor= ting through our own contributions. AA is not allied with any sect, denomination, politics, organization, or institution; does not wish to engage in any controversy; neither endorses nor opposes any causes. Our primary purpose i= s to stay sober and help other alcoholics to achieve sobriety. (Copyright by the= AA Grapevine, Inc.; reprinted with permission.)

District 9 is autonomous within its boundaries having no authority over any other District in the South Florida Area; nor is District 9 subservient to any ot= her District in the Area.

TOPIC III -- Composition

District 9 membership shall be composed of General Service Representatives (GSR’s) and their Alternates selected by AA grou= ps which are registered with the General Service Office and which are located within Broward County.

District 9 is divided into Sections. Each Section is made up of eight or more groups= and is designated a DCM geographic unit. The bounda= ries of a Section are flexible and the number of Sections may be changed due to growth and local needs.

District 9 is also composed of District Committee Members (DCMs= ) and Alternates (ACMs) who are elected by the Di= strict membership. The South Florida Conference assigns one D= CM and ACM for each eight AA groups within the District.

The elected officers of District 9 shall consist of Chairperson, Treasurer, Recording Secretary, and Registrar.

District membership elects standing committee chairpersons, special committee chairpersons and three of the four service activity representatives. Standi= ng committees are Archives, Grapevine, Public Information and Cooperation With the Professional Community (PI/CPC), Website, Sup= port Your Services, Special Needs, Finance and Carry The Message Day. Special Committees are General Serv= ice Gratitude Dinner, Quarterly Bid (if appropriate) and Quarterly Committee (if appropriate). Elected Service Activities are Intergroup Liaison, Institutio= ns Liaison, and Room & Ride Coordinator.

The GSR and ACM/DCM Workshop Coordinators and Curre= nt Practices Chairperson are appointed by the District 9 Chairperson.

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TOPIC IV -- Finances

District 9 is self-supporting through the voluntary contributions of its participati= ng groups and by individual A.A. members.

No assets are accumulated. Any contributions in excess of operating expenses p= lus a prudent reserve shall be forwarded to our Area Committee and/or the Gener= al Service Office. The General Service Office is to receive 80% and the South Florida Area 20% of the self support money, generally on a quarterly basis.=

Any monies needed by the Committee Chairpersons over the budgeted amount should= go before the body.

A prudent reserve in the amount of the estimated operating expenses of 3 mont= hs shall be maintained.

Normal expenses are: meeting location expenses, literature, postage, office suppli= es, committee needs, GSR Workshop and Website expens= es.

For attendance at South Florida Quarterlies, District 9 will reimburse a flat r= ate of $150.00 (all inclusive) for one night’s lodging unless that person= is reimbursed for such attendance from another source. Eligible to receive compensation a= re district officers, DCMs, A= CMs, Archives, Grapevine, PI/CPC, Literature, Special Needs, and Website Committ= ee chairpersons. District 9 will= pay for two rooms at Area Quarterlies for one night for GS= R’S that are not funded by there Home Groups. One r= oom for men, and one room for women.

DCMs, ACMs = and GSRs must attend their respective Saturday meetings including the Sunday morning business meeting in order to be reimbursed by District 9.

Committee chairpersons will submit a written request to the District (Treasurer) for their budgeted f= unds at the beginning of the year and submit a written report, receipts, and any= left over funds at the end of the year.

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T= OPIC V -- Meetings

The suggested agenda for regular business meetings is in Appendix A. Regular meetings = of District 9 are usually held on the third Sunday of each month preceded by a= DCM meeting and a GSR Workshop.

The date of the next regular meeting shall be included as part of the minutes of the meeting.

Established parliamentary procedures shall be used in all matters not specified by these Guidelines.

TOPIC VI -- District 9's Relationship to the Sou= th Florida Area

The South Florida Conference will act for AA in the perpetuation and guidance of its world services and it will also be the vehicle by which the AA movement= can express its view upon all matters vital to AA policy and all hazardous deviations from AA Tradition.

The DCMs or Alternates are encouraged to attend Sou= th Florida Area Quarterly business meetings to represent their groups and to obtain subject material to coordinate service activities within the Distric= t.

<= span style=3D'mso-spacerun:yes'>        =             &nb= sp;            =

T= OPIC VII -- District Officers

To serve as a District officer requires past or present experience as a DCM, ACM or GSR. The election procedure is described = in Appendix C.

<= span style=3D'mso-tab-count:1'>        &= nbsp;

D= uties and Responsibilities

1.       The d= uties of the Chairperson incl= ude:

        &= nbsp; a.       Presi= de at all meetings and perform such acts and duties as are customary to this offi= ce.

        &= nbsp; b.    &= nbsp; Be familiar with and conduct all meetings using established parliamentary proc= edures so as to ensure the proper and efficient order of business.

        &= nbsp;          c.       Appoi= nt temporary Special Committees as necessary and act as Ex-officio member with= out vote except to break a tie.

        &= nbsp; d.       Prepa= re brief, factual, written District reports for presentation at the Area Quarterly.

        &= nbsp;          e.       Coord= inate a proper and adequate geographic assignment of groups within a DCM section. Ensure that a DCM and ACM are allocated = for each eight groups whenever possible as per the South Florida Area Conferenc= e.

        &= nbsp; f.        Attend the District Chairpersons' Meeting at each Area Quarterly.

g.&n= bsp;         Be signer to District 9 checking account.

h.&n= bsp;         Newly elected Chairperson appoints a GSR Workshop Coordinator for term of one year who is presented to the body = in December.

i.&n= bsp;          Newly elected Chairperson appoints = ACM/DCM Workshop Coordinator for term of one year who is presented to th= e body in December.

j.&n= bsp;          Newly elected Chairperson appoints = the Current Practices Chairperson for a term of two years who is presented to t= he body in December.

k.&n= bsp;         Serve on the Finance Committee ex Officio.

<= span style=3D'mso-tab-count:1'>        &= nbsp;         &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;         &= nbsp;         &= nbsp;         &= nbsp;

2.       The d= uties of the Treasurer includ= e:

        &= nbsp; a.       Recei= ve all funds and deposit them in a separate designated checking account.

        &= nbsp; b.       Maint= ain a District 9 business checking account with two signatures required on each c= heck to dispense District 9 funds. Be signer to this account jointly with Distri= ct Chairperson, Recording Secretary and Registrar.

        &= nbsp; c.       Pay a= ll authorized District 9 expenses.

        &= nbsp; d.       Prepa= re a monthly cumulative written report of all receipts and expenses for presenta= tion at the District meeting. (The Treasurer's report should also show, as a separate line item, the prudent reserve.)

        &= nbsp; e.       Keep = all receipts, vouchers, and checking records for a minimum of 3 years.

        &= nbsp; f.   &n= bsp;    Be responsible to advise the Chairperson of the financial status of the Distri= ct.

        &= nbsp; g.       Atten= d the District Treasurers' Meeting at each Area Quarterly.

h.&n= bsp;         Serve on the Finance Committee ex officio.

i.&n= bsp;          Serve as Treasurer for the Annual Gratitude Dinner.

j.&n= bsp;          Perform any other duties that may relate to the functions of the office.

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3.       The d= uties of the Recording Secretary<= /b> include:

        &= nbsp; a.       Prepa= re minutes of each meeting.

        &= nbsp; b.       Mail = and/or email copies of the minutes of each meeting as soon as practical to the    District members.<= /span>

        &= nbsp; c.       Mail = and/or email a copy of District 9 Monthly Business Meeting Minutes to Broward Intergroup Office.

        &= nbsp;           d.=                &= nbsp;          Maintain records of attendance of DCMs, ACMs, Officers, and Committee Chairpersons.

        &= nbsp; e.       Atten= d the District Secretaries'&= nbsp; Meeting at each Area Quarterly.

        &= nbsp; f.        Be signer to District 9 checking account.

        &= nbsp; g.       Perfo= rm any other duties that may relate to the functions of the office.

<= span style=3D'mso-tab-count:1'>        &= nbsp;

4.       The d= uties of the Registrar includ= e:

        &= nbsp; a.       Prepa= re and maintain an up-to-date mailing list and other pertinent information of Grou= ps within the District and their GSRs, the DCMs, Alternate DCMs, Off= icers, and Committee Chairpersons.

        &= nbsp; b.       Co-or= dinate with both the Area Registrar and the General Service Office to confirm that= this information is up-to-date.

        &= nbsp; c.       Provi= de a set of labels to the Recording Secretary for mailing of the minutes.

        &= nbsp; d.       Atten= d the District Secretaries' Meeting at each Area Quarterly.

        &= nbsp; e.       Be si= gner to District 9 checking account.

        &= nbsp; f.        Each January prepare copies of updated District Guidelines.
g.&n= bsp;         Perform any other duties that may relate to the functions of the office.

Any Officer with three un-excused consecutive absences will be requested to res= ign his or her office.

<= span style=3D'mso-tab-count:1'>        &= nbsp;

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T= opic VIII -- District Committee Members (DCM) and Alternates (ACM)

Duties and Responsibilities: Considerable service, usually 2 years completed as a G= SR, and time and energy to fulfill a 2 year commitment is the combination of experience a member should bring to this position. The election procedure is explained in Appendix C.

<= span style=3D'mso-tab-count:1'> <= span style=3D'mso-tab-count:1'> <= span style=3D'mso-tab-count:1'>         =         &= nbsp;           &= nbsp;           &= nbsp;

1.       DCM and ACM vacancies are created by:

        &= nbsp; a.       Expir= ation of a term of office.

        &= nbsp; b.       Resig= nation.

        &= nbsp; c.       Repla= cement due to three consecutive un-excused absences from DCM<= /span>/ACM and/or the District General Service meeting.

        &= nbsp; d.       Incre= ase in number of registered groups in District 9.

2.       The <= span class=3DSpellE>DCM is an essential link between group’s GSR an= d the Area's Delegate to the General Service Conference. As leader of the Section, the DCM is exposed to the group conscience of t= hat Section. As a member of the Area Committee, he or she is able to pass on th= is thinking to the Area Delegate and the Area Committee. How capably this is d= one is the measure of the DCM's effectiveness.=

3.       An ab= le, experienced ACM makes a good DCM after completi= ng a two year term, provided he or she has the time and urge to work closely with groups within the District.

4.       No on= e may serve as a DCM/Alternate D= CM and a GSR/Alternate GSR simultaneously.

5.       The relationship of the DCM to the Group:

        &= nbsp; a.       Atten= ds regular District meetings.

        &= nbsp; b.       Maint= ains current roster of GSRs in his or her Section.

        &= nbsp; c.       Holds regular meetings with all GSRs in the Section.<= o:p>

        &= nbsp; d.       Encou= rages each group in the Section to have a GSR and participate in District 9 activities.

        &= nbsp; e.       Discu= sses group and District affairs with the GSRs.<= /o:p>

        &= nbsp; f.        Keeps informed of group affairs and contributions.

        &= nbsp; g.   &n= bsp;   Is available to assist and guide GSRs in District = and Area matters.

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6.       The relationship of the DCM to the Area:=

        &= nbsp; a.       Atten= ds and participates in the Area Quarterly business meetings.

        &= nbsp; b.       Throu= gh attendance at District 9's meetings, is able to bring to the Area informati= on which may benefit other Districts.

        &= nbsp; c.       Has a= good grasp of the group conscience of the District.

7.       The relationship of the DCM to General Service.

        &= nbsp; a.       Makes= sure the Section's GSRs are familiar with "The = A.A. Service Manual Combined With= Twelve Concepts for World Service."

        &= nbsp; b.       Encou= rages GSRs to attend workshops, sharing sessions, etc.=

8.       ACM&#= 8217;s are encouraged to assist, participate, and share in the DCM's responsibilities and attend District and Area meetings.
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T= OPIC IX -- Committees<= o:p>

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Committees are the life's blood to service work within the district. In general the Chairperson and members of the Committee have complete initiative within th= eir area of responsibilities, developing ideas and methods to best accomplish t= heir objectives. Committee Chairpersons have the opportunity to report their Committee activities, accomplishments, and problem areas at the regular district meeting. Qualifications, term(s) of service and procedures for ele= cted committee positions on both Standing and Special committees are described in Appendix J.

1.&= nbsp;      Standing Committees Current permanent Standing Committe= es are:

        &= nbsp; a.       Archi= ves

        &= nbsp; b.       Grape= vine

        &= nbsp; c.       Publi= c Informantion and Cooperation with the Professional Community (PI/CPC)

        &= nbsp; d.       Suppo= rt Your Services

        &= nbsp; e.       Speci= al Needs

        =    f.      Carry The Message Day

        =    g.      Literature Committee

        =    h.      Web Site

        &= nbsp; i.    =      Current Practice= s - This Committee Chair is appointed by the District Chairperson for two years and<= span style=3D'mso-spacerun:yes'>        =       announced in December.

&nb= sp;         j.         Finance

2.&= nbsp;      Special Committees Special Committees are established = each January and carry out their responsibilities under the same provisions of working and reporting as granted to standing committees.

        &= nbsp; Current Special Committees are:

        &= nbsp; a.   &n= bsp;   General Service Gratitude Dinner

        &= nbsp; b.       Quart= erly Bid (if appropriate)

        &= nbsp; c. &n= bsp;    Quarterly (if appropriate).

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T= OPIC X -- Service Activities

1.       Service Activity Positions= : Service activities are positions i= n which individua= l A.A. members

        &= nbsp; fulfill the duties of the named activity and report to= the body.

2.       Current Service Activity positions= are:

        &= nbsp; a.   = GSR Workshop Coordinator: The GSR Workshop Coordinator is appointed by the newly

        &= nbsp; &nb= sp;    elected District Chairperson each year for a one year = term and is presented to the body in

        &= nbsp;      December.

        &= nbsp; The purpose of the General Service Workshop is to assist the GSR, Alternate GSR, and any interested AA member to a better understanding of General Service, through the use of Conference-Approved materials, and shared experience.

        &= nbsp; b.   ACM/DCM<= /span> Workshop Coordinator: The ACM= /DCM Workshop Coordinator is appointed by the

        &= nbsp;      newly elected District Chairperson each year for a one= year term and is presented to the body in =          <= /p>
        &= nbsp;      December.

        &= nbsp; c.   = Intergroup Liaison.

   &nb= sp;      d. Insti= tutions Liaison.

   &nb= sp;      e.    Room and Ride Coordina= tor.

Intergroup Liaison, Institution Liaison and Room and Ride Coordinators are elected according      &nb= sp;

to Appendix C.

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TOPIC XI -- Making Amendments to These Guidelines

Requests for additions, changes, and deletions to these Guidelines shall be presented verbally and in writing at a regularly-schedu= led meeting for vote at the following regular meeting. The Recording Secretary shall include the proposed changes to the Guidelines in the minutes of the meeting at which the request was made.

Changes to this document may be made only with the approval of two-thirds of the District 9 members present for the vote.&n= bsp; Changes to each specific Topic and/or Item shall be voted upon separately.

Addenda to the Guidelines will be issued as they are passed by the District. New Guidelines with all additions, changes, and deletions will be printed annually.

APPENDIX A - Suggested Meeting Agenda

1.       Chair= person:        &= nbsp;           &nbs= p;                 &= nbsp; a.       Open meeting - Moment of silence/Serenity Prayer

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        b.   &n= bsp;   AA Preamble

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        c.       Distr= ict Structure; (see Appendix B)

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        d.       Month= ly Tradition

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        e.       Month= ly Concept (short form)

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        f.        Chair Report

2.       Recor= ding Secretary:     &nb= sp;            =           Roll Call DCMs/ACMs=

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        a.       Minut= es of Previous Meeting

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      1)       Call = for corrections =

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      2)       Motio= n to Accept    =

3.       Regis= trar:        &= nbsp;           &nbs= p;            =              Introduce new GSRs and Alternate GSRs

4.       Repor= ts:         &= nbsp;           &nbs= p;            &= nbsp;           a.       Treas= urer

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        b.       Servi= ce Activities:

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      1)       GSR Workshop Coordinator

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      2)       Inter= group Liaison

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      3)       Insti= tution Liaison

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      4)       Room = & Ride Coordinator

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      5)       ACM/<= span class=3DSpellE>DCM Coordinator

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        c.       Stand= ing Committees:      <= /span>

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      1)       Archi= ves

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      2)       Carry= the Message Day

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      3)       PI/CP= C

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      4)       Grape= vine

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      5)       Liter= ature        =             &nb= sp;            =             &nb= sp;            =            &= nbsp;                  &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;         &= nbsp; 6)       Spec= ial Needs

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      7)       Suppo= rt Your Services

        &= nbsp;           &nbs= p;            &= nbsp;             &= nbsp;           &nbs= p;            &= nbsp;    8)       Web S= ite

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      9)       Finan= ce

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      10)     Current Practice= s

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;

&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;            = ; d.       Speci= al Committees:

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      1) &n= bsp;    Gratitude Dinner

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      2) &n= bsp;    Quarterly Bid (if appropriate)

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      3) &n= bsp;    Quarterly (if appropriate)

6.       Group Problems

7.       Unfin= ished Business

8.       New Business:     &nbs= p;            &= nbsp;           &nbs= p;     a.       Speci= al DCM/ACM vacancy election if needed =

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        b.       Other= new business

9.       Annou= ncements:        &= nbsp;           &nbs= p;            a.       Date = of Next Meeting

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        b.       Other= from body

10.       Close= with the Responsibility Declaration and the Lord's Prayer

APPENDIX B: District Stru= cture

District 9 is one of 18 Districts which make up the South Florida Area of the General Service Conference.

District 9 is the geographical area known as and includes all of Broward County. It is composed of GSRs of all AA groups in our District desiring to participate. The General Service Representatives elect Area Committee Members and then join them in electing a Delegate from our A= rea to the annual General Service Conference.

The Conference structure is the method through which all AA groups in our Distr= ict can provide the most effective communication within the Area and between the groups and the General Service Board on matters affecting AA as a whole. Th= ese matters include policy on:

1.       AA Conference-approved Literature

2.       AA Pu= blic Information

3.       AA's Relation with Professionals in the Alcoholism Field

4.       AA Institution activity

5.       AA Fi= nances

6.       The AA Grapevine

7.       The election of Trustees to the General Service Board.

Thus, the link between the AA groups and their General Service Board and Office is established and maintained, and the General Service Conference becomes, as nearly as possible, the voice of Alcoholics Anonymous.

The life of each individual and of each group is built around our Twelve Steps = and Twelve Traditions. We very we= ll know that the penalty of extensive disobedience to these principles is poss= ible death for the individual and dissolution of the group. An even greater force for AA's uni= ty is the compelling love that we have for our fellow members and for the princip= les upon which our lives today are founded.

APPENDIX C -- District 9 Elections

PROCEDURE: Third Legacy = as found in the A.A. Service Manual. Each person standing will be given the opportunity to state their qualifications.<= /o:p>

WHO VOTES: GSRs, DCMs, ACMs, District Officers and Committee Chairs are entitled to = vote. Alternate GSR votes in the absence of the regular GSR.

WHEN; District Officers, Standing Committee Chairpersons and Service Activities representatives are elected at the October business meeting. Special Commit= tee Chairpersons are elected at the January business meeting as appropriate. Mid-term vacancies will be filled at time of occurrence

PRECEDENCE: Election of District Officers and Standing Committee Chairpersons is in the order of th= is Appendix beginning with the District Chairperson.

SERVICE TERMS: Except for Archives [see below], all elected terms are 1 year with eligibility = to stand for 1 additional year in the same office; District servants begin the= ir terms at the January business meeting.

It is suggested that all District O= fficers have 5 years sobriety and all District Committee Chairs have 2 years sobrie= ty.

<= o:p>

D= ISTRICT OFFICERS (October)

A ‘considerable’ period, minimum of 5 years of sobriety plus comp= leted a full 2 year term as GSR in District 9 affairs is desirable.

DISTRICT 9 CHAIRPERSON: Past or prese= nt DCM or ACM rotating into DCM the upcoming January. Ideally, the Chairperson has held other District offices first.

TREASURER; RECORDING SECRETARY: REGISTRAR:

Past or present DCM, ACM, or GSR
<= o:p>

S= TANDING COMMITTEE CHAIRPERSONS (October)<= o:p>

<= o:p>

A.A. members who are past or present DCMs, ACMs, GSRs or Alternate GSRs in District 9 and have service experience described for the positions may stand as eligible.

ARCHIVES: Two (2) year = term with a provision for second consecutive 2 year term. Usually the Archives Chairperson has served on the Archives Committee for at least 1 year, has at least 5 years of sobriety and is past or present DCM, ACM, or GSR.

GRAPEVINE: It is recommended that they have served previously on the committee and be a past or present DCM, ACM or GSR.

PI/CPC: Committee chairperson should have at least five years of sobriety and is a past or present DCM, ACM, or GSR.

LITERATURE: The election of the chairperson will follow the third legacy procedure. Suggested minimum sobriety is five years. Qualifications: Present or past <= span class=3DSpellE>DCM, ACM or GSR.

SUPPORT YOUR SERVICES: Two years continuous sobriety suggested and has been in the District as a G= SR.

SPECIAL NEEDS: Two years continuous sobriety suggested and has been in the District as a GSR.<= o:p>

CARRY THE MESSAGE DAY: Two years continuous sobriety suggested and has been in the District as a GSR.

WEBSITE: Two years continuous sobriety suggested and has been in the District as a G= SR.

FINANCE: Two years continuous sobriety suggested and has been in the District as a GSR.<= o:p>

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SERVICE ACTIVI= TIES POSITIONS (October)

<= o:p>

Intergroup Liaison

Institution Liaison

Room and Ride Coordinator

GSR Workshop Coordinator, the ACM/DCM Coordinator a= nd the Current Practices Chairperson are appointed by incoming District 9 Chair and reported to body in December [ Ref: Topic VII, Chairperson, p. 4]

<= o:p>

S= PECIAL COMMITTEE CHAIRPERSONS= (January)

<= o:p>

General Service Gratitude Dinner Chairperson: Chairperson is to be a present or past trusted servant of General Service as a DCM, ACM or GSR. They will have had considerable past experience in working on District 9 Gratitude Dinners and also at least 5 y= ears of sobriety.

Quarterly Chairperson: (If appropriate)

Quarterly = Bid Chairperson: (if appropriate)<= /p>
<= o:p>

<= o:p>

DISTRICT COMMITTEE MEMBER (DCM) AND ALTERNA= TE COMMITTEE MEMBER (ACM) ELECTIONS

DCMs and ACMs are elected= by the GSRs and current Committee members. GSRs who have completed their two year term of office= are entitled to stand for the position of ACM for a two year term. ACMs who have completed th= eir two-year term of office are entitled to rotate automatically to position of= DCM for a two year term.

New DCMs and ACMs are e= lected in for a two-year term of office which begins at the next regular District meeting.

The election of DCMs and ACMs<= /span> shall be by a show of hands, acted upon separately. A majority of votes (one-half plus one) will determine the elected. If more members wish to sta= nd than there are vacancies, the number of votes received in descending order determines who will serve.

Special elections to fill a vacancy will be held at the time of occurrence of the vacancy by the procedure given above. A DCM or = ACM elected during the last quarter of the year may stand for a full term at the beginning of the new year. In the spirit of rota= tion, DCMs and ACMs shall not s= tand for immediate re-election to the same office.

<= o:p>

<= o:p>

A= PPENDIX D -- Archives Committee Guidelines

1.       Co= mmittee Member:

<= span style=3D'font-family:"Arial","sans-serif";mso-fareast-font-family:Arial'>a.&n= bsp;    Archives Chairperson is elected by = the body as described in Appendix C= .

<= span style=3D'font-family:"Arial","sans-serif";mso-fareast-font-family:Arial'>b.&n= bsp;    Archives Alternate Chairperson is selected by the Archives Committee, will serve f= or one year and may be selected for a 2nd year.

<= span style=3D'font-family:"Arial","sans-serif";mso-fareast-font-family:Arial'>c.&n= bsp;    Selection of Archives Chairperson:<= o:p>

       1) Usually the Archives Chairperson has served on the Archives committee for at least one year, has at least five y= ears of sobriety and is past or present GSR, DCM, or= ACM.

       2) The Term is two years with a provis= ion that an Archives Chairperson may stand for a second 2-year term and that no person serve for more than 2 consecutive 2-year terms.

        &= nbsp; d.       Selec= tion of Archives Alternate Chairperson:

       1)       Alter= nate to be selected by the Archives Committee.

       2)       Will = serve for one year, may be selected for 2nd term.

2.       Me= etings:

        &= nbsp; a.       The Archives Committee will normally meet monthly, but no less than quarterly.<= o:p>

        &= nbsp; b.       The Archives chairperson is responsible for chairing Archives Committee meeting= s.

3.       Ar= chives Committee Responsibilities:

        &= nbsp; a.       Categ= orize materials.

        &= nbsp; b.       Acqui= re Grapevines for current calendar year.

        &= nbsp; c.   &n= bsp;   Responsible for monthly report at district meeting and quarterly meeting report to the Area.

        &= nbsp; d.       Overs= ees video tapes, DVDs, television and VCR/DVD players to bring to groups upon request and is responsible for upkeep.

        &= nbsp; e.       Respo= nsible for portable display.

        &= nbsp; f.   &n= bsp;    Responsible for Family Tree and to bring to monthly district meeting.=

        &= nbsp; g.       Respo= nsible to interview and record old timers.

        &= nbsp; h.       Maint= ain a current list of old timers with phone numbers.

        &= nbsp; i.        Responsible to prepare and review agreement for storage area and for keys.

        &= nbsp; j.        Responsible for upkeep of tape-lending library and to bring to monthly District meeting= s.

        &= nbsp; k.       Old T= imers and Early Timers' meetings.

4.       Bu= dget:

        &= nbsp; a.       Annual Committee Fund allocation as determined by approval of the body and monthly rent for storage of the Archives Depository at a location to be determined = by the Committee and approved by the body.

        &= nbsp; b.       Donat= ions are up to the Committee to use where needed.

        &= nbsp; c.       All e= xcess or losses incurred by Archives sponsored events are absorbed by General Ser= vice District 9.

        &= nbsp; d.       All purchases be approved by District 9 vote.

<= o:p>

A= PPENDIX E -- District 9 Gratitude Dinner

St= atement of Purpose

The p= urpose of the Gratitude Dinner is to bring AA members together so that they may sh= ow their gratitude by sending the financial proceeds of the dinner to General Services in New York to help carry the message of Alcoholics Anonymous worldwide.

=

Addit= ionally, the committee undertakes both to encourage involvement in service at the district level and to demonstrate our gratitude to a Higher Power and to Alcoholics Anonymous for our sobriety.

=

Co= mposition and Procedure

The G= eneral Service District 9 Gratitude Dinner Committee shall be comprised of all AA members who wish to participate. The Chairperson of the Committee is elected by District 9 General Service in January (See Appendix J). The Chairperson then selects three trusted servants of General Servi= ce to serve as a Co-Chairperson, Secretary and Program Chair.

=

The D= istrict 9 Treasurer serves as Treasurer of the Gratitude Dinner.<= /p>

The D= inner has its own checking account with two signatures of Chair, Co-Chair or Treasurer on checks to dispense funds. The balance received is sent to GSO = New York and a small amount retained as “start-up” for coming year.=

=

Co= mmittee Meetings

The Chairperson will call an ini= tial meeting, get a volunteer Secretary and take names and phone numbers of volunteers to work or to serve as a dinner subcommittee chair for one of the various subcommittees. The Chairperson will call additional meetings of the dinner committee to coordi= nate activities.

<= o:p>

<= span style=3D'mso-tab-count:3'>        &= nbsp;           &nbs= p;

APPENDI= X F – PI/CPC Committee Guidelines=

<= o:p>

The following Guidelines are written in order to better have the PI/CPC Committ= ee of District 9, South Florida Area 15, General Service of Alcoholics Anonymo= us conduct their business in a more uniform manner from year to year:

1.       Chair= person shall be elected from the general body of the District in the usual fashion= at the regular election meeting; and it is recommended that they had served previously on the Committee. Their term shall be for one (1) year with eligibility to stand for a second year.

2.       They = are encouraged to attend the Quarterly Area PI/CPC meetings and workshops and report back to the general assembly at the district's monthly meeting.

3.       They = will have the opportunity to report at the monthly District meeting the activiti= es and accomplishments and problems in the District.

4.       They = will hold monthly meetings where possible.

5.       The Chairperson will cooperate with the local Intergroup Public Information committee in the areas of participation and report those activities back at= the District monthly meetings and also the Quarterly Area meetings.<= /span>

6.       Maint= ain and report Budgeted funds of the Committee to the District on a regular bas= is as needed, but at least once a year.

<= o:p>

A= PPENDIX G -- Support Your Services Committee Guidelines

In order to help the future members of this committee better conduct their business, we have herein stated some guidelines which we feel will be perti= nent to better fulfill the aims of the Support Your Services Committee of Distri= ct Nine, South Florida Area 15:

1.       Activities: The committee recommends at least 4 (four) functions per year; one to be a picnic held as close to June 10 each year to be known as "The Annual Founder's Day Picnic." The Committee u= sed the events listed below in the past but future committees are not bound to this list, and may have more or fewer activities:

a.       Dance= s (2 per year)

b.       Picnic (Founders Day)

c.       Spagh= etti Dinner

2.       Officers: The chairperson = of this committee is elected from the general body of District 9 in October [s= ee Appendix C]. The person rotating out (after 2 consecutive terms) may stand again after 1 full term out of office. It is also recommended that the committee have a Co-chair to assist and possibly prepare for this office. The sub-committee chairpersons are= to be chosen, by standing (volunteering) for each individual event at the first planning meeting of each function.

3.       Membership on the Committee: The main committee should consist, as much as possible, of members of General Services Distri= ct 9, but any member of Alcoholics Anonymous may serve if they so desire

4.       Committee meetings: Our fi= rst planning meeting for each event is generally held approximately 8 weeks pri= or to the function, and thereafter as often as the committee feels is necessar= y. Experience has shown, that it would be beneficial to plan as many activities = as possible at the beginning of the year. This would facilitate such things as= the need for a particular hall, disc jockey, picnic shelter, etc. on the date required.

5.       Finances: This committee is charged with holding seed money in the amount of $300.00 in prudent reserve= for it's functions, ther= eby alleviating the need for a motion and vote for said money at the General Service meeting preceding each function. This seed money is to be included = in the financial report after each activity as an income and an expense item. Said money to be returned to the District 9 Treasurer in January of e= ach year. There should be a motion made and a vote taken, for new seed money, at this time.

<= span style=3D'mso-tab-count:1'>        &= nbsp;           &nbs= p;                &= nbsp;         &= nbsp;         &= nbsp;         &= nbsp;         &= nbsp;         &= nbsp;         &= nbsp;

5= .       Finances: This committee is = charged with holding seed money in the amount of $300.00 in prudent reserve for its functions, thereby alleviating the need for a motion and vote for said mone= y at the General Service meeting preceding each function. This seed money is to = be included in the financial report after each activity as an income and an expense item. Said money to be returned to the District= 9 Treasurer in January of e= ach year. There should be a motion made and a vote taken, for new seed money, at this time.

A= PPENDIX H -- Special Needs Guidelines

1.       Purpose: The Special Needs Committee will h= elp carry the A.A. message to alcoholics for whom i= t is difficult to attend meetings regularly. Examples of persons that will be se= rved by this committee may include those with chronic illness or with physical limitations in sight, hearing or mobility, the homebound or persons with limited reading skills.

2.       Committee Membership: The majority of members would be A.A.s in District 9 General Service, yet any A.A. member with a des= ire to serve can join this committee There will be a Chairperson, Co-chairperson and Secretary-Treasurer to conduct business under the general body of District 9 Guidelines and the provisions of this Appendix.

3.       Officers=

        &= nbsp; a.       The Chairperson would have two years continuous sobriety as suggested and be a = past or present DCM, ACM or GSR. They will stand in District's general elections in November for a one year term, with eligibil= ity to stand for second year. Dut= ies are to:

<= span style=3D'font-family:"Arial","sans-serif";mso-fareast-font-family:Arial'>1)&n= bsp;    Schedule and conduct regular and special meetings to fulfill committee's purpose.

<= span style=3D'font-family:"Arial","sans-serif";mso-fareast-font-family:Arial'>2)&n= bsp;    Submit written and oral reports of committee work at District's business meeting,

<= span style=3D'font-family:"Arial","sans-serif";mso-fareast-font-family:Arial'>3)&n= bsp;    Submit annual budget and report use= of committee funds through the 31st of December.

<= span style=3D'font-family:"Arial","sans-serif";mso-fareast-font-family:Arial'>4)&n= bsp;    Elect committee Co-chairperson and Secretary-Treasurer from committee members.

<= span style=3D'font-family:"Arial","sans-serif";mso-fareast-font-family:Arial'>5)&n= bsp;    Do customary duties for committees = and as District Chairperson might request.

        &= nbsp; b.       Co-ch= airperson is elected from committee membership to perform duties of Chairperson in his/h= er absence and assist in activities as determined within committee.

<= span style=3D'font-family:"Arial","sans-serif";mso-fareast-font-family:Arial'>c.&n= bsp;    Secretary-Treasurer is elected from committee membership to perform duties customary for such combined position. Secretary-Treasurer will keep such records as Chairperson and committee wou= ld decide necessary for Chairperson to fulfill committee responsibilities. Accounting of committee money does require a record of expenses with accompanying receipts regular reports of the balance in treasury, and an en= d of term report.

<= o:p>

<= o:p>

APPENDIX I -- Carry the Message Day Guidelines

1.       Purpose: The purpose of Ca= rry the Message Day is to learn more about the Legacy of Service. It demonstrat= es what activities and services are available within General Service and Intergroup of Broward County. These committees work together to provide sup= port services to all members of Alcoholics Anonymous and to the alcoholic who st= ill suffers.

2.       Committee Membership: Ther= e will be three (3) Chairpersons, one (1) from General Service= , one (1) from Intergroup and one (1) from Instituions. All Service Committee Chairs are a welcomed and important part of the succe= ss of this event. All who wish to volunteer will form the sub-committees. It is suggested that the General Service Chairperson choose a General Service Co-= chair to assist and possibly prepare for this office.

3.       General Service Chairperson's Responsibilities:

        &= nbsp; a.       Sched= ule and conduct planning meetings.

        &= nbsp; b.       Make reports at monthly district meetings.

        &= nbsp; c.       Keep = in communication with Intergroup and Institutions co-chairs & sub-committee co-chairs.

        &= nbsp; d.       Follo= w and update the Carry the Message Day Workbook.

<= o:p>

<= o:p>

APPENDIX J – Literature Committee

1.&= nbsp;      Purpose: The purpose of the District Literature Committee is to encourage the use of and review existing literature, suggest updates and/or revisions, and respond with input as requested by the General Service Conference or our Area Delegate or designe= e.

2.&= nbsp;      Responsibilities:

&nb= sp;         a.       Revie= w AA Literature and audio-visual material as directed by the General Service Conference through our Area 15 Delegate and recommend a response that would= be ratifed by our District.

&nb= sp;         b.       Revie= w and report on AA Literature as designated by District 9 Ge= neneral Service.

&nb= sp;         c.       Creat= e a display of AA Literature that would be available at District 9 functions and requests by groups in District 9.

3.&= nbsp;      Meetings: Suggested monthl= y, but minimally quarterly.

4.&= nbsp;      Committee Membership: The literature committee is open to all interested AA members.

5.&= nbsp;      Budget: $200.00 per year.<= o:p>

6.&= nbsp;      Literature Committee Chairperson: The election of the chairperson will follow the third legacy       procedures. Suggested minimum sobriety is five years. Qualifications: Present or past <= span class=3DSpellE>DCM, ACM or GSR.

APPENDIX K -- DISTRICT 9 WEB SITE

<= o:p>

SCOPE;

1) <= /span>Content shall include and be limited to:

a)&n= bsp;         The following AA literature:

i)&n= bsp;    12 Steps, 12 Traditions, 12 Concept= s;

ii)&= nbsp;   A.A. Preamble

iii)=    “I Am Responsible” and<= span style=3D'mso-spacerun:yes'> “Declaration of Unity”=

b)= Information on District 9 Meetings and Area Quarterlies, including t= he upcoming

Quarterly Host district’s fly= er;

        =

c)   Hyperlinks to any AA World Services websites, such as the

        =             &nb= sp;       i) General Service = Office’s, located at www.aa.org

        &= nbsp;                  ii) The Grapevine, located at www.aagrapevine.org

d)&n= bsp;    A disclaimer to be found upon exist= ing the web site to the above listed links:

e)&n= bsp;    Anonymous e-mail addresses of all District 9 Officers (e.g. chairperson@district 9aa.org, etc);                     =

f)&n= bsp;     A “Chair= persons’s Corner” to be used by the District Chairperson for communication=

with the district.

g)&n= bsp;    Individual pages for any District 9 Standing Committees;

h)&n= bsp;    Information on Area 15 and District= 9 events, workshops, and activities.

i)      Flyers for any event posted on the District Calendar, such as the Old-Timer's meet= ing.

j)      A link to the Broward County Institutions Committee website

k)     Information and flyers for the State and International AA Conventions

l)      A link to the Akron Intergroup Ar= chives website

m)    A link to an information page wherein local professionals can request further information via an anonymous email

        =

Composition:<= /b>

        =

        =     1)   A Distri= ct Standing Committee responsible for the creation and maintenance

of the Website;

        =      2)   This committee shall be chai= red by a web servant, to be voted on by the DCMs/ ADCMs/ GSRs; <= /span>

             3)   The committee shall also con= sist of four additional voting members;

        &= nbsp; &n= bsp; 4)   The District Chairman shall be a member, ex officio;

        =             &nb= sp;            =

        =

        =

Procedure :

        =             &nb= sp;

&n= bsp;       1) In the spirit of cooperation,= the webservant would be responsible for preparing a

        =            to be presented to the PI/CPC committee which shall in= clude:

a)&n= bsp;    updates to the website;<= /span>

b)&n= bsp;    website activity;=

c)&n= bsp;    summary of requests and corresponde= nce;           =

        =             &nb= sp;            =

2) Any major change or addition of the website’s content must be approved by the District 9 body;=

3) The webservan= t shall also present a report to the District body during the        =             &nb= sp;

&nb= sp;            =             &nb= sp;            = District Business Meeting    &n= bsp;         =             &nb= sp;

        =    4) The website shall be maintained in accordance with the 12 Traditi= on, the 12 Concepts,

&nb= sp;            =             &nb= sp;            = District 9 and Area 15’s Current P= ractises.

<= o:p>

APPENDIX L -- FINANCE = COMMITTEE

COMPOSITION:

      The Finance Committee is composed of a Chairperson (two years continuous sobriety is suggested) and two other persons elected by the body plus the current Distr= ict Treasurer and District Chairperson (ex-officio). The Chairperson and all members wi= ll be a past or presetn DCM, ACM or GSR.

      The Finance Chairperson is elected by the body first and the two other committee members are elected by the body by descendin number of = votes. They have atteneded the Area 15 Finance Committ= ee Meeting and have a full understanding of finances for this body.=

PURPOSE:

<= /o:p>

      To provide = to the body, in an alternative format to the treasurer’s report, a view of t= he district’s budget with YTD (Year To Date) expenditures.

      To provide = basic information to the body for greater understanding of motions requesting fun= ds beyond budgeted amounts so that an informed group conscience can be made.

STATEMENT OF SCOPE:

      To perform quarterly reviews of current budget and YTD expenditures thus ensuring budg= ets are not exceeded and that budgeted amounts will be used.<= /p>

      To accept requests from Standing and Special committees for monies requested over budgeted amount. When such a request occurs, only two questions (From Concept XI, AA Service Manual) are= to be put to the request.

1.&n= bsp;      Is this necessary and desirable now= ?

2.      = Can we afford it, all considered?

RESPONSIBILITY:

      =

      The Finance Committee will meet at a minimum once per quarter during the same months th= at Area 15 service quarterlies are held; January, April, July, and October. A special meeting may be called to= addrss issues that are timely and urgent. It is suggested that the Finance Chairperson attend the Area 15 Finance meeting (unfunded) to enhance their understanding of the relationship of finance within Alcoholics Anonymous.

The proposed budget for District 9 for an ensuing calendar year will be presented to the body by the Finance Committee no later than November of the preceding year = so that such budget can be reviewed prior to voting in December of such preced= ing year.

PROCEDURE:

      Chairperson= will coordinate quarterly meetings to maintain the scope of the committee. The committee will, at each meetin= g, review YTD expenditures, provided by District Treasurer. Committees under or over budgeted = amount for the year will be informed by way of report given at the next business meeting. Any committee reques= ting funds beyond budgeted amounts will submit in writing no later than the Dist= rict 9 business meeting preceding the month the Finance Committee is due to meet. Answers to the above questions on all such requests will also be included as part of the report = to the body and as such the committee may recommend such motions out of commit= tee for monetary requests.

      All motions= for money requested will go before the body for vote whether recommended or not. In October YTD expenses, projected changes in expenses and requests from committees for budget incre= ases (such requests are due to committee at September business meeting) for the upcoming year will be used with input from treasurer to create a proposed budget for the upcoming year. If the Finance Committee Chair fails to coordinate the quarterly meeting, the district Chairperson will ensure coordination the following quarter to ensu= re responsibility to the body is fulfilled.=             &nb= sp;

<= span style=3D'mso-spacerun:yes'>        =             &nb= sp;            =             &nb= sp;

A= PPENDIX M -- CURRENT PRACTICES<= o:p>

<= o:p>

COMPOSITION:

      This Commit= tee is Chaired by one member appointed by the District = Chairperson and announced in December. Ot= her members will be on a volunteer basis.

SCOPE:

      Create a Bo= ok of Motions and Book of Current Practices from Archived District #9 minutes. Update the Book of Motions and the= Book of Current Practices quarterly once original books are completed. Updates the Le= gacy of Service and Guidelines at the end of even numbered years.=

PROCEDURE:

Holds quarterly meetings to fulfill it’s responsibilities. =

E-mails District Webmaster an updated copy of the Book of Current Practices quarter= ly. E-mails t= he District Webmaster an updated copy of the Legacy of Service and Guidelines = at the end of even numbered years.

Provides newly elected District an updated copy of the Current Practices Binder at t= he beginning of odd numbered years.&n= bsp; The Binder includes the Book of Motions, the Book of Current Practic= es, the Legacy of Service, a Forms section and a Historical Documents section.<= span style=3D'mso-spacerun:yes'>

Presents a report of Committee activities orally at the District business meeting an= d in written form for inclusion in the District minutes.

Provides the District Finance Committee with an annual request for funds at budget t= ime.

<= o:p>

   &nb= sp;

=